ABOUT OGILVIE LLP

Ogilvie was built in 1920 on a tradition of building relationships and working alongside our clients, and that is still our philosophy a century later. Located in downtown Edmonton, we are leaders in Corporate & Commercial, Real Estate, Litigation, Insolvency, Wills & Estates and Administrative Law.

Ogilvie provides its staff with an opportunity to be challenged and rewarded by working in a dynamic, team-oriented environment alongside some of the top lawyers in Edmonton. Putting our clients first is at the center of all we do at Ogilvie, and our specialized legal teams work side by side with our clients to help them achieve and further their business goals.

Creating successful client relationships is central to our work culture, and we are always looking for talented new people to grow our pool of expertise and provide quality service to our clients. If you think you would be a great addition to our team, we would love to hear from you.

THE OPPORTUNITY

We are currently inviting qualified candidates who are interested in the reception position to join the Administration team in our Edmonton office. The ideal candidate will have excellent communication skills, well-developed interpersonal skills, a strong work ethic, a willingness to learn, and a positive and professional attitude.

Our positions offer the opportunity to work within a positive work environment, and competitive compensation based on qualifications and experience.

KEY RESPONSIBILITIES

  • As the face of the firm, this position is responsible for the greeting of clients and ensuring they have a positive client service experience
  • Answering phone calls, responding to the caller’s needs and transferring calls to the appropriate lawyer or assistant
  • Coordinating mail and courier services – incoming and outgoing deliveries
  • Distributing faxes and emails
  • Managing the day-to-day activities of our reception area, including ensuring that the boardrooms and reception areas are kept tidy
  • Managing boardroom calendars and placing lunch orders
  • Processing payments by cheque, debit and/or credit
  • Processing closed files and arranging for off-site storage and pick up
  • Occasional support to the administration team, as needed

DESIRED SKILL SET

  • High professionalism and the ability to respect confidentiality
  • Strong organizational skills
  • Be able to multi-task and prioritize
  • Interpersonal skills
  • Reliable and accountable
  • Has excellent verbal and written communication skills

TECHNICAL ASSETS

  • Proficient knowledge and use of MS Excel, Word, Outlook
  • Knowledge of courier/postal software an asset
  • ACUMIN knowledge an asset
  • Worldox or Net Documents knowledge an asset

EDUCATION & EXPERIENCE

  • Minimum Highschool Diploma
  • Minimum of 2 years administrative/reception experience preferred

APPLICATIONS

Interested applicants may apply in confidence by submitting a cover letter and resume on our job board, click here.

We thank all applicants for their interest in Ogilvie; however, only those candidates selected for an interview will be contacted.

Hours of work are 8:00 AM – 5:00 PM, Monday to Friday.